We are an accounting and tax advisory firm seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and client coordination. The role involves administrative support, document management, scheduling, and assisting the tax and accounting team during peak and off-peak seasons. We value professionalism, confidentiality, and strong organizational skills. The company provides a stable work environment, clear processes, and opportunities to develop within a professional services firm.
Responsibilities:
Manage incoming calls, emails, and client inquiries
Schedule client appointments, consultations, and internal meetings
Maintain organized digital client records
Assist with document preparation, scanning, and secure storage
Greet clients and provide a professional office experience
Collect and track required tax and financial documents
Follow up with clients regarding missing information and deadlines
Support accountants and tax professionals with administrative tasks
Assist with engagement letters, invoices, and basic reports
Ensure confidentiality of sensitive client information
1+ year of experience in administrative or office support roles
High school diploma or equivalent (higher education preferred)
Strong organizational and time-management skills
Excellent written and verbal communication skills in English language
Proficiency in Microsoft Office and Google Workspace
Ability to work with confidential financial and personal data
Attention to detail and ability to multitask
Permanent, full-time employment
Standard Monday–Friday work schedule outside of tax season
Official employment contract with social benefits
Office-based work format
Supportive team environment in a professional services firm
Stable workload with increased activity during tax season
